This section is intended to provide information, notices, and updates that impact the service provider community. Please check back often for pertinent updates.
Visit the ELARC Budget Update page for updated information on the state budget and its impact on the Regional Center system
IMPORTANT NOTICE! Service Providers Make Your Voice Heard About Rates: Surveys Available Now
Vendors of the ELARC may now begin submitting worksheets to request a rate adjustment as a result of the 2019 minimum wage increase. The worksheet, along with the instructions, were posted on the ELARC website today. This applies to vendors whose rate was originally set through negotiations between the vendor and the ELARC and who have any employees paid less than $12.00 an hour for employers with 26 employees or more and $11.00 an hour for employers with 25 or fewer employees. Additionally, please re-read the notice dated January 7, 2019 for additional information and instructions. Access the worksheet and other required forms here. Carefully, read the instructions for completing the forms and to find out other supporting documents you must submit.
The rate adjustment must be specific to the unit of service that is affected by the new minimum wage and shall only include those costs necessary to increase an employee’s actual hourly wage to the new minimum wage and associated mandated employer costs; e.g., Social Security, Medicare, workers’ compensation. Please submit rate adjustment requests by March 1, 2019.
ELARC providers that have the following services do not need to complete the worksheet. ELARC will automatically adjust rates based on the rate calculation data on file.
Service Code 093, Parent-Coordinated Personal Assistance
Service code 405, Day Care Family Member
Service Code 455, Participant Directed Day Care Services – Family Member
All vendors whose rates are adjusted will receive an Authorization to Purchase Services that reflect the new rate effective January 1, 2019. Should you have any questions or need additional information about these increases and claim procedures contact your purchase of services representative. For any questions regarding rates set through negotiation please contact Martin Cogan at (626) 299-4849 or email@example.com.
Online Survey (English) https://www.surveymonkey.com/r/DSPenglish
Online Survey (Español) https://www.surveymonkey.com/r/DSPespanol
WE NEED YOUR IMMEDIATE ACTION. We would like to have as many responses as possible to these two surveys by January 7, 2019. Please try for this date – but if you can’t get it done by then – please respond as soon thereafter as possible. Thank you! For any questions or comments please contact Steve Miller: firstname.lastname@example.org
DDS Information: HCBS Funding for Providers - Deadline Extended:
In recognition that service providers will need to continue taking steps towards modifying their services, the 2018 Budget Act (SB 840, Chapter 29, Budget Act 2018) contains $15 million to fund changes that are necessary for providers to come into compliance with the HCBS rules by March 2022.
The Department of Developmental Services (DDS) released information that outlines the process for regional center funded service providers to apply for funding to help in their transition toward compliance under the new Medicaid Home and Community Based Services (HCBS) rules that impact a wide range of programs, services and supports for a significant amount of individuals with developmental disabilities.
Service providers can apply for funds using forms provided by DDS through the Regional Centers. Regional centers can make recommendations for funding based on local priorities. All submitted forms will be forwarded to DDS for final approval.
The deadline established by DDS for vendors to provide their concepts to ELARC will be extended to January 3, 2019.
Information regarding the funding process, by fiscal year is available. To view the DDS memo along with its three components, forms and further information, view the Department of Developmental Services Home and Community Based Services (HCBS) Webpage.
December 2018: DDS Information: HCBS Funding for Providers In recognition that service providers will need to continue taking steps towards modifying their services, the 2018 Budget Act (SB 840, Chapter 29, Budget Act 2018) contains $15 million to fund changes that are necessary for providers to come into compliance with the HCBS rules by March 2022. The Department of Developmental Services (DDS) released information that outlines the process for regional center funded service providers to apply for funding to help in their transition toward compliance under the new Medicaid Home and Community Based Services (HCBS) rules that impact a wide range of programs, services and supports for a significant amount of individuals with developmental disabilities. Service providers can apply for funds using forms provided by DDS through the Regional Centers. Regional centers can make recommendations for funding based on local priorities. All submitted forms will be forwarded to DDS for final approval. Information regarding the funding process, by fiscal year is available. To view the DDS memo labeled "October 31, 2018 letter" along with its three components, forms and further information, view the Department of Developmental Services Home and Community Based Services (HCBS) Webpage.
October 2018: The Association of Regional Center Agencies (ARCA) has released its newest report: Building A System for Tomorrow: Supporting People with Developmental Disabilities to Lead Inclusive Lives. This paper focuses on the essential resources the developmental services system needs to build a system for the future - to support individuals with developmental disabilities to lead inclusive lives they choose for themselves in their own communities.
The California Department of Housing and Community Development (HCD) will administer the Community Development Block Grant Program - Disaster Recovery (CDBG-DR) funds allocated by the U.S. Department of Housing and Urban Development (HUD) as a result of the October and December 2017 disasters.
- October 2, 2018 - Santa Rosa
- October 3, 2018 - Redwood Valley
- October 4, 2018 - Marysville
- October 9, 2018 - Sylmar
- October 11, 2018 - Ventura
Efforts to Reduce Purchase of Service Disparities: Funds Available for FY 2018/19
In 2016, ABX2 1 (Chapter 3, Statutes of 2016) added Welfare and Institutions (W&I) Code section 4519.5(h) to the W&I Code and allocated funds to the Department of Developmental Services (Department), to assist regional centers in the implementation of strategies to reduce disparities in the purchase of services (POS). In Fiscal Year (FY) 2016/17, the Department solicited regional center proposals and approved funding for projects to reduce disparities and promote equitable access to regional center services and supports. In 2017, trailer bill language amended W&I Code section 4519.5 to allow community based organizations (CBO) to apply for and receive funding to address disparities and/or equitable access to services. The Department is accepting proposals from regional centers and CBOs for funds available in FY 2018/19. Regional centers and CBOs are invited to respond to this call for applications for the Disparity Funds Program. Read the full notice and download all the application materials on the DDS Website.
VAC Special Election for Vice Chair Office Position: June 28, 2018 Election Meeting
According to the VAC Bylaws, Article 4 Section 5 in the event of any vacancy a member of the Executive Committee shall call for a special election. The Vendor Advisory Committee (VAC) voted unanimously on May 24, 2018 to conduct a Special Election on June 28 to fill the VAC Vice Chairperson position.
View the Election candidate information and the ballot to cast/submit your vote. To vote in absentia, complete the ballot, scan, and email to CommunityServices@elarc.org . Votes cast in absentia received by the Executive Committee prior to the Election Meeting and available in hardcopy at that meeting shall be counted. The Special Election Meeting requires a quorum and a majority of votes cast. One ballot vote is allowed per vendor as determined by Tax ID number. Any vendor casting a vote in absentia must submit no later than 9:00 am on June 28, 2018. Ballots for voting in person will be made available at the June 28, 2018 meeting.
It is the intent of the VAC leadership to provide notice to the VAC members to make them aware of these actions to ensure their participation in the upcoming opportunity to cast their vote.
2018 Service Provider Rate Study: the ELARC Vendor Advisory Committee has a message for all vendors:
As required by Welfare and Institutions Code § 4519.8 the California Department Developmental Services (DDS) is in the process of studying the reimbursement rates paid for community-based services for individuals with developmental disabilities. Burns & Associates (B&A) has emailed information regarding the survey to providers. Read a copy of the text in the email sent to Providers from Burns & Associates here.
With the exception of family providers, all providers of services with rates set through negotiation with the regional center, or by the Department, are encouraged to complete the survey, even if they do not receive an email from B&A. It is important that as many providers as possible respond to the survey, even if they are only able to provide some of the information requested.
This survey will provide critical information to help inform the rate study:
- Data collected through the survey will be a key consideration as DDS assesses the adequacy of current payment rates and studies possible changes to the rates. Thus, although the survey is voluntary, all vendors are encouraged to participate.
- The survey includes worksheets (‘tabs’) for every service code included within the survey. You should only complete forms for the services that your organization provides. The table of contents (‘TOC’) worksheet in the survey file lists the specific forms to complete for each service code. Similarly, the Service Listing page beginning on page 3 of the instructions directs you to the appropriate pages for directions for each survey worksheet.
- Information collected through the survey will be utilized only for the purpose of this rate study and vendors’ individual responses will not be released to DDS.
- Partially completed surveys will be accepted. You may skip any questions that request information that your agency cannot provide, and those portions of the survey that are completed will still be part of the survey analysis.
- If there are any factors that you believe should be considered but were not included in the survey, note those issues (and any other comments) in the transmittal email when submitting the survey. You may also submit any other documentation that you would like considered as part of this study.
B&A will be recording a series of webinars to explain the rate study and to walk through the survey page-by-page. The recordings will be posted to http://www.burnshealthpolicy.com/DDSVendorRates/ by the end of the day on May 29. Other project-related materials can also be found at this website.
It is recognized that the survey is lengthy and detailed. In addition to the recorded webinars noted above, service providers are encouraged to contact DDS with any questions at DDSProviderSurvey@burnshealthpolicy.com or (602) 241-8515.
Along with the technical assistance available through B&A, the Department is also available to assist by email, email@example.com or phone, (916)-654-2300. Additionally, frequently asked questions and answers will be posted on the Department’s website and updated periodically. DDS will provide routine updates to regional centers via email on the number of survey responses received throughout the survey period. ELARC will post on our website the number of local survey responses as received from DDS. This information will also be available on the Department’s website.
It is important to note that this survey is just one component of the overall rate study that must be submitted to the Legislature by March 1, 2019. The rate study will also incorporate other information, including but not limited to costs for comparable services provided outside the regional center system, to help in developing recommendations for proposed rate models. The outcome of these efforts, including findings and draft recommendations, will be presented to the Developmental Services Task Force for review and comment before the final rate study is submitted to the Legislature.
Information on the provider survey can be found on the Departments website, including a phone number and email address for technical assistance from B&A.
Date for completed surveys has changed from July 6 to August 3. Surveys should be submitted to DDSProviderSurvey@burnshealthpolicy.com.
If you are interested in obtaining support in completing the survey, please contact Christina Razo, Community Services Office Support, at (626) 299-4847 or firstname.lastname@example.org for designated dates and times.
If you have any further questions regarding the rate study, you may contact Linh Lo, Community Services Specialist at email@example.com or (626) 299-4897 at the Eastern Los Angeles Regional Center or DDS at firstname.lastname@example.org or (916) 654-2300.
DDS Issues Notice of Potential Breach of Confidential Information: Please be aware that the Department of Developmental Services has issued a notice to inform the public about an incident which occurred on February 11, 2018 that may have resulted in the breach of confidential information. In addition to other parties personal information located at the DDS legal and audits office building in Sacramento, access to personal information contained in paper files included personal information of employees of certain service providers. The Department has no evidence that personal and health information was compromised due to the incident. However, out of an abundance of caution, it is notifying clients and the public about the incident and following federal requirements regarding potential breaches. Please be aware that DDS will be sending individual letters to consumers about this breach.
You can find the Breach Notice on the DDS website Home page at www.dds.ca.gov for more information. As noted on the website, should you have any questions or need any additional information about this breach, please contact the Department’s call center at (877) 790-8160 or visit https://www.dds.ca.gov/SecurityNotice . The Department’s website will have their notice and other important information available to you in several different languages. You may also e-mail the Department with questions at SecurityBreachQuestions@dds.ca.gov . You can also view some Frequently Asked Questions on the Department’s website.
ELARC Vendor Advisory Committee (VAC) is interested in providing all vendors with agenda topics that are meaningful and useful to all vendors. In an effort to address the training needs and/or issues of vendors during the VAC meetings please complete a short survey to share any topics you would like to see presented during the VAC meetings. This information will be used for developing the ongoing VAC meeting agendas. For more information on the VAC, visit their webpage here.
Advocacy for AB 279 (8/18/2017): TWO Things You can do to actively get involved with your elected assembly person and senator to get support for the passage of AB279. This bill will allow regional centers to locally process requests for minimum wage increases above the State minimum wage created by local jurisdictions. Click here for more information and specific details on how you can help. Click here to track this bill.
Survey for Provider Rate Increases (7/18/2017): All Service Providers who received rate increases, effective July 1, 2016, targeted for the purpose of increasing wages and benefits for staff who spend a minimum of 75 percent of their time providing direct services to consumers are required to submit this survey no later than October 1, 2017, or the rate increase will be forfeited. In order to meet the statutory timeline, it is recommended that you complete the mandated survey on or before Friday, September 15, 2017. For full details, survey links, assistance via webinars, and more, please view the instructions here. You may also view the letter from DDS to Regional Center Executive Directors for additional information.
Previous post about ABX2-1: New Provider Rates Effective July 1, 2016 (June 28, 2016): The State budget for Fiscal Year 2016-17, and Assembly Bill (AB) X2-1 (Chapter 3, Statutes of 20161) provides for a number of rate changes and/or increases for some service providers. The rate increases, effective July 1, 2016, are only applicable for providers with rates set by the Department (including rates set in statute or regulation), or providers with rates set through negotiation between regional centers and the provider. The rate increases do not apply for providers with usual and customary rates or rates that are set by other entities. Read more here.
EMERGENCY OPERATIONS PLANS DUE Post Date: June 22, 2017: All Service Providers will be receiving a letter with an "Agency Emergency Plan template" in the mail from ELARC. Please submit your draft Agency Emergency Plan to your assigned ELARC Community Services Specialist by August 1, 2017. Please insure that your agency has also provided updated emergency contact information to your Community Services Specialist including an email address. ELARC has communicated with providers in the past regarding heat alerts, regional earthquakes, and other emergency issues. It is important that ELARC be able to communicate with you on preparedness issues and essential that we be able to reach your agency in the event of a disaster. As a Service Provider you play a crucial role in our planning together for preparedeness, response, and recovery. ELARC looks forward to sharing more information and working together to insure we all have a plan in the event of an emergency. View the Agency Emergency Plan template. View the letter from ELARC.
CALL for Service Providers to Provide Employment Services: ELARC is encouraging all service providers to review and become familiar with the “California Competitive Integrated Employment Blueprint." Service providers interested in assisting the individuals we serve in securing employment are invited to attend an upcoming informational session at ELARC in the near future. Service providers are not required to have the habilitation services vendor status to participate in assisting individuals with paid internship program services and/or receive paid incentives for assisting individuals to secure competitive integrated employment. Some services may be limited should Department of Rehabilitation (DOR) services be indicated for the individual. However, service providers may pursue application with DOR as qualified for the provision of those services. If you are interest in getting more information on how you can participate in these two programs please contact your assigned community services specialist. Please email Ofelia Martinez and provide your contact information (name, title, company name, address, phone number, fax number and email address) to receive the flyer notice that will be released for this upcoming informational event. Upcoming training opportunities to help equip service providers in this area of employment services can be found at www.easterseals.com/southerncal/shared.../acre-flyer-may-10-12-and-june.pdf and www.apse.org or www.APSE.org/2017-national-conference
Seeking group-home staff who support an adult with developmental disabilities to participate in an Abuse Risk Reduction Study. Compensation of $70.00 may be awarded to each participant. For more information, please view their flyer.
Rate Changes due to Minimum Wage Increase, Effective January 1, 2017. View the Notice Letter here and the Vendor Worksheet. Please note that the Vendor Worksheet and Summary and Certification Sheet were updated March 7th, 2017 to reflect standing instructions.
Employment Forum: ELARC Employment Forum established a partnership commitment in October of 2014. Vendors are welcomed to submit their commitment at any time, joining forces to increase employment for consumers. View the ELARC Partnership Commitment with Vendors.
Rate Adjustments Due To Changes in Local (City, County) Laws Related to Minimum Wage Effective July 1, 2016, both the City of Los Angeles and the County of Los Angeles passed local ordinances that will increase worker minimum wages. Other city or county jurisdictions may also have passed or will pass laws/ordinances related to employee wages and benefits. Read the full notice here.
Competitive Integrated Employment Incentive Payments The Lanterman Act has been amended to increase sustained competitive integrated employment (CIE) placements by regional center service providers. CIE is full or part-time work for which an individual is paid minimum wage or greater in a setting with others who do not have disabilities. The changes authorize funding to the Department of Developmental Services (DDS) for incentive payments to providers for placement and retention of regional center consumers, consistent with a consumer’s Individual Program Plan (IPP). Read more here. For more information contact Frances Jacobs at email@example.com
DDS Releases Guidelines for Implementation of Paid Internship Program. The Lanterman Act was amended to add language to encourage competitive integrated employment for individuals with developmental disabilities. Included in the language is authorization of funding to the Department of Developmental Services (DDS) for a paid internship program. Read more here. If you are interested in this program, please contact Frances Jacobs at firstname.lastname@example.org.
STATES OF EMERGENCY: CLAIMS INFORMATION (updated 12/03/18): If your delivery of services was impacted due to an event that has been declared to be an Emergency by the Governor, you may be eligible for reimbursement. Listed below are Department of Developmental Services (DDS) memos regarding recent Emergency Declarations.
- Delta Fire in Shasta County
- Ranch and River/Mendocino Complex Fire in Mendocino and Lake Counties
- Pasqual Fire in San Diego County
- Hill Fire and Woolsey Fire - Los Angeles County
- Monsoonal Rainstorm in San Bernardino County
- Pawnee Fire in Lake County
- Atmospheric River Event in Amador, Fresno, Kern, Mariposa, Merced, Stanislaus, Tulare, and Tuolumne
- Lilac Fire and Thomas Fire, San Diego and Santa Barbara Counties
- Creek and Rye Fires, Los Angeles County
- Butte, Lake, Mendocino, Nevada, Orange, and Solano County Fires
- Tubbs Fire, Atlas Fire, and others in Napa, Sonoma, and Yuba Counties
- Railroad Fire and Pier Fire in Madera, Mariposa, and Tulare Counties
- La Tuna Fire in Los Angeles County
- Helena Fire in Trinity County
- Rainstorm Damage for Siskiyou County
- Modoc County Fires
- Alamo Fire and Whittier Fire in Santa Barbara County
- Wall Fire in Butte County
- Rainstorm Damage for Mono County
- Oroville Dam
- Rainstorm Damage for 6 Counties
- Rainstorm Damage for 49 Counties
- Lake County Fire
- Blue Cut Fire in San Bernardino
- Chimney Fire in San Luis Obispo
- LA and Monterey Counties: Sand and Soberanes Fires: DDS Memo
- Kern County Fires: DDS Memo
- Del Mar Flooding: DDS Memo
- City of Carlsbad Rainstorms: DDS Memo
- San Bernardino County Shooting: DDS Memo
For further information and to obtain a claim form about any of the listed declared states of emergency, please contact Elisa Salazar at email@example.com.
Notice for Sick Leave Adjustment Requests (March 2016): Click here for all the information
VAC Emergency Operations Planning: What would happen if you were unable to provide services due to a disaster? What would happen to the people you serve? What would happen to your staff, your business? It is important not only to prepare for a disaster, but also to plan how your agency will respond during a disaster, (including how you will communicate during a disaster,) and how you will recover your business operations after a disaster. The ELARC Vendor Advisory Committee (VAC) will be addressing Emergency Operations Planning (EOP) at their upcoming meetings. The VAC has an EOP workgroup that meets every other month one hour prior to the regular VAC meeting, all providers are welcome to join this group. Contact Ofelia Martinez at firstname.lastname@example.org for information on when the next VAC EOP Group meets.
MINIMUM WAGE INCREASE EFFECTIVE JANUARY 1, 2016 (December 30, 2015): Effective January 1, 2016, the minimum wage in California will increase from $9.00 to $10.00 per hour. Click here to view the full notice and for more information.
5.82 PERCENT RATE INCREASE FOR IN-HOME RESPITE AGENCY SERVICES, SUPPORTED LIVING SERVICES, AND PERSONAL ASSISTANCE SERVICES (December 1, 2015): Read the ELARC Notice.
NEW FEDERAL REGULATIONS FOR HCBS (September 22, 2015): HCBC Statewide Transition Plan
EMPLOYEE SICK LEAVE (August 11, 2015): Update! Vendor Rate Adjustments for Employee Sick Leave
OVERTIME UPDATE (JUNE 30, 2015): The United States Department of Labor has been working to update the rule that would extend overtime pay to more workers. The proposal would guarantee overtime pay to most salaried workers earning less than $50,440 next year, click here to read more. ELARC is awaiting direction from the Department of Developmental Services (DDS) regarding the implementation of this change about overtime. We will keep our vendors informed and they can also check the DDS website at www.dds.ca.gov.
WAP PROVIDERS UPDATE (JUNE 30, 2015): The Department of Developmental Services (DDS) has posted a letter to Work Activity Program (WAP) Executive Directors that serves as a notice of the schedule of maximum billing days for WAP services in the 2015-16 Fiscal Year (Title 17, Section 58880.) It is further advised in the letter that WAP service providers may vary from the schedule provided and outlines how to submit such changes to the Regional Center. Click here to view the letter/reporting form for more detailed information. Payment for services will be based on the schedule provided by DDS in this letter unless the WAP provider submits changes by July 31, 2015.
ELARC INTERNSHIPS : ELARC can serve as a site for interns to learn job skills. Check back for updates.
MEDICATION ERROR DIAGNOSTIC TOOL (SEPTEMBER 30, 2014): The Medication Error Diagnostic Tool must be submitted with all medication error SIRs that take place under vendor care.
MINIMUM WAGE INCREASE (JULY 1, 2014): Minimum Wage Increase Effective July 1, 2014
2011 VENDOR REQUIREMENT: 2011 Requirement for vendors receiving $250,000 or more from Regional Centers.
SERVICE PROVISION NOTICES: Notices regarding service provision from current and previous fiscal years can be found on the DDS Website on both the Vendors and Provider Information Page and the Budget Information Page
RISK MANAGEMENT: Visit the ELARC Risk Management Page for information regarding Risk Management and Mitigation, Mandated Reporting and Special Incident Reporting.
EMERGENCY PREPAREDNESS: Visit the ELARC Emergency Preparedness page for information and resources on disaster preparedness, response, and recovery.
ONLINE SIR FOR SERVICE PROVIDERS: ELARC has developed an on-line Special Incident Report (SIR) form that will offer another alternative to complete and submit SIRs to ELARC. The new feature is currently being launched on the website’s home page for a temporary time; simultaneously it is permanently located on the SIR page under Service Providers. The online SIR form is meant to provide another delivery method, service providers can still chose to submit SIRs by fax (626) 299-4637 or by email. During its debut, please submit any issues regarding the function of the on-line form to email@example.com.
To request more information regarding the following expired notices, please email us at firstname.lastname@example.org.
CalABLE Stakeholders' Meeting: December 28th at the ELARC Boardroom and December 29th at the Uptown Whittier Senior Center. RSVP deadline is December 21st. For detailed information and to learn how to RSVP please view the flyer.
DIRECT SERVICE PROVIDER (DSP) TRAINING UPDATE: There are key changes to Direct Service Provider (DSP) training that go into effect September 1, as outlined by the Department of Developmental Services (DDS.) DSP training is required for all residential providers/staff. View the DDS flyer for more details. View a list of Service Hubs and their Regional Center catchment areas. View the DDS webpage for more information. View the Pasadena/South Central LA Training Dates. View the Monterey Park Training Dates. View the Bellflower Training Dates. View the Palmdate/Valley Training Dates. View the South Central LA Training Dates.
VENDOR RATE ADJUSTMENTS FOR EMPLOYEE SICK TIME (June 30, 2015): Assembly Bill (AB) 1522, enacting the Healthy Workplaces, Healthy Families Act of 2014, entitles employees who work on or after July 1, 2015 and who work 30 or more days within a year, to accrue sick leave. Vendors will receive, or be eligible to request, a rate increase, if necessary to comply with these new requirements. View the June 29, 2015 memo from the Department of Developmental Services (DDS) which provides all the details on the exact amount of sick leave accrual, the types of vendors that are affected, and what process will be used to make necessary rate adjustments.
PROVIDER ASSESSMENT TOOLS UPDATE (JUNE 16, 2015): State Seeking Public Input on Provider Assessment Tools